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Privacy Policy

Effective Date: August 3, 2026

Applied AI (“Applied AI,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, store, and protect information when you visit www.appliedai.mn, complete one of our forms, register for an event, make a payment or donation, join our community, or otherwise interact with Applied AI.

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1. Information We Collect

We may collect the following categories of information:

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Contact Information

This may include your:

  • Name

  • Email address

  • Telephone number

  • Organization or company

  • Job title

  • Mailing address

  • Other information you voluntarily submit

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Event and Community Information

When you register for an Applied AI event, conference, meetup, membership opportunity, newsletter, sponsorship opportunity, volunteer activity, or other program, we may collect information related to your:

  • Registration

  • Attendance

  • Interests

  • Communication preferences

  • Membership or community participation

  • Speaker, sponsor, volunteer, or attendee status

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Payment and Donation Information

When you purchase a ticket, make a payment, or submit a donation, payment information may be collected and processed by a third-party payment provider.

Applied AI generally does not directly store complete credit card or banking information. Payment information is handled according to the privacy and security practices of the applicable payment processor, ticketing platform, or donation platform.

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Website and Device Information

When you visit our website, we or our service providers may automatically collect certain technical information, including:

  • IP address

  • Browser type

  • Device type

  • Operating system

  • Pages visited

  • Referring website

  • Date and time of your visit

  • Links or buttons selected

  • Cookie and similar technology data

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2. How We Collect Information

We may collect information when you:

  • Complete a website form

  • Subscribe to an email newsletter

  • Request information

  • Register for an event

  • Purchase a ticket

  • Make a donation

  • Apply to speak, sponsor, volunteer, or partner with us

  • Join an Applied AI community platform

  • Respond to a survey

  • Communicate with us by email, telephone, text message, social media, or another channel

  • Browse or interact with our website

We may also receive information from event, payment, community, marketing, and technology platforms that you use to interact with Applied AI.

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3. How We Use Your Information

Applied AI may use collected information to:

  • Send newsletters, announcements, and marketing communications

  • Share information about events, conferences, meetups, programs, podcasts, and community opportunities

  • Process event registrations, payments, and donations

  • Respond to questions or requests

  • Manage sponsors, speakers, volunteers, attendees, donors, and community members

  • Personalize communications based on your interests

  • Maintain our contact and constituent records

  • Conduct surveys and analyze community needs

  • Improve our website, programs, communications, and user experience

  • Prevent fraud, misuse, or security incidents

  • Comply with legal and regulatory obligations

  • Enforce our agreements and policies

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4. Email and Marketing Communications

When you provide your email address or subscribe to an Applied AI communication, we may send you information about our organization, programs, events, opportunities, and related content.

You may unsubscribe from marketing emails at any time by selecting the unsubscribe link included in the email.

We may still send nonmarketing communications when reasonably necessary, such as registration confirmations, payment receipts, event updates, security notices, or responses to your requests.

Our commercial emails will include an unsubscribe method. Federal CAN-SPAM guidance requires businesses to provide recipients with a way to stop future marketing emails and to honor applicable opt-out requests.

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5. Text Messages

When you separately provide your telephone number and consent to receive text messages, Applied AI may send you messages concerning events, programs, reminders, opportunities, or other Applied AI communications.

Message frequency may vary. Message and data rates may apply.

You may opt out of marketing text messages at any time by replying STOP. You may reply HELP for assistance or contact us using the information listed below.

Consent to receive marketing text messages is not a condition of making a purchase, donation, or participating in an Applied AI program.

Applied AI will not send automated marketing text messages unless the recipient has provided the consent required for that communication. HighLevel’s messaging guidance also requires organizations to identify the sender and provide opt-out language in applicable text communications.

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6. Cookies and Similar Technologies

Our website and service providers may use cookies, pixels, analytics tools, and similar technologies to:

  • Keep the website functioning

  • Remember preferences

  • Understand how visitors use the website

  • Measure website traffic and engagement

  • Improve website performance

  • Evaluate communications and campaigns

  • Support relevant marketing activities

You may be able to control cookies through your browser settings. Disabling certain cookies may affect the operation or functionality of the website.

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7. GoHighLevel and Other Service Providers

Applied AI may use GoHighLevel to manage forms, contact information, communications, marketing activities, surveys, automations, and constituent relationships.

We may also use third-party platforms for services such as:

  • Website hosting

  • Event registration and ticketing

  • Email delivery

  • Text messaging

  • Payments and donations

  • Community management

  • Surveys

  • Analytics

  • Cloud storage

  • Customer relationship management

  • Technical support

These service providers may process information on our behalf as necessary to provide their services. Their processing of information may also be governed by their own privacy policies and terms.

Although access to Applied AI’s internal records is limited to authorized Applied AI personnel, our technology providers may access or process information when necessary to operate, secure, maintain, or support their services.

GoHighLevel distinguishes between its role in handling its own platform information and its role as a processor for organizations using the platform.

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8. How We Share Information

Applied AI does not sell your personal information.

We may disclose information:

  • To authorized Applied AI staff and representatives who need it to perform their duties

  • To service providers processing information on our behalf

  • To event, payment, donation, communication, or technology platforms involved in your requested transaction

  • When required by law, subpoena, court order, or government request

  • To protect the rights, property, security, or safety of Applied AI, our community, or others

  • In connection with a merger, restructuring, transfer of assets, or similar organizational change

  • When you direct or authorize us to disclose the information

We do not permit service providers to use information collected on our behalf for unrelated purposes, except as allowed by their applicable agreements, privacy policies, or law.

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9. Data Security

Applied AI uses reasonable administrative, technical, and organizational safeguards intended to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, database, email system, text messaging service, or online transmission method can be guaranteed to be completely secure. You provide information online at your own risk.

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10. Data Retention

We retain personal information for as long as reasonably necessary to:

  • Fulfill the purposes described in this Privacy Policy

  • Maintain accurate organizational and communication records

  • Complete transactions

  • Manage our relationship with you

  • Meet legal, tax, accounting, contractual, and reporting requirements

  • Resolve disputes

  • Prevent fraud or misuse

  • Enforce our agreements

We may delete, anonymize, or aggregate information when it is no longer reasonably needed.

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11. Your Choices and Requests

You may:

  • Unsubscribe from marketing emails using the link included in an email

  • Reply STOP to opt out of applicable text messages

  • Adjust cookie settings through your browser

  • Ask us to correct inaccurate contact information

  • Ask us to delete certain information, subject to legal and operational retention requirements

  • Ask questions about how we use your information

To make a privacy request, contact us using the information listed below. We may need to verify your identity before completing certain requests.

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12. Children’s Privacy

Applied AI’s website and general marketing communications are not directed toward children under 13.

We do not knowingly collect personal information online directly from children under 13 without appropriate parental or legal guardian consent. If you believe a child has submitted personal information to us without appropriate permission, please contact us so we can review and address the matter.

Programs or events that involve minors may be governed by additional registration forms, consent forms, releases, or program-specific notices.

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13. Third-Party Websites

Our website may contain links to third-party websites and platforms, including event registration, donation, social media, community, video, podcast, newsletter, and payment services.

Applied AI does not control the privacy, security, or data-handling practices of those third parties. We encourage you to review their privacy policies before providing personal information.

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14. United States Operations

Applied AI operates in the United States, and its website and services are intended primarily for individuals located in the United States.

If you access our website from outside the United States, your information may be transferred to, stored in, or processed in the United States, where privacy laws may differ from those in your location.

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15. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, services, or legal obligations.

When we update the policy, we will revise the effective date displayed at the top. Your continued use of the website after a revised policy is posted means the revised policy will apply to your subsequent interactions with Applied AI.

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16. Contact Us

For questions or requests concerning this Privacy Policy or Applied AI’s handling of personal information, contact:

Applied AI
Email: team@applieadai.mn
Mailing Address: 550 Vandalia St. Suite #231 Saint Paul, MN 55114
Website: www.appliedai.mn

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